For Founders
From signup to a working company, in one afternoon.
Six steps. Most founders are running a real job through KārgāhFlow within their first day. Here is exactly how.
Step 1
Register as a Founder
Sign up at the Founder Register page with your name, company name, and timezone. Verify your email and you are in. No setup call, no sales team.
- Takes about 3 minutes
- You become the company owner (Founder role)
- Email verification is required for security
Step 2
Configure your company
Upload your logo, set your timezone, and pick which modules you want switched on: expenses, leave requests, and whether admins can invite users.
- Logo shows on every internal page and on the QR posters
- Toggle Expenses on if your crews handle materials
- Toggle Leave on if you track sick / annual days
Step 3
Print your QR posters
Download a company-wide QR poster from the QR Code tab. Stick it on the office wall or hand it to each site supervisor. Workers scan it to clock in and out.
- One company-wide poster, plus per-job posters if you want
- Tokens are rotatable if a poster gets lost
- Workers still in-app? They can clock in there too
Step 4
Invite your first admin or worker
Open Users → Invite. Email goes out, they click the link, sign up, and land in the app already approved. No pending-queue back-and-forth.
- Promote anyone to Admin from the same screen
- Invited users skip the pending-approval stage
- Roles: Founder (you), Admin, Worker
- Workers can upload licences and certifications to their profile, with AI-assisted auto-fill and expiry alerts before anything lapses
Step 5
Create your first job
Add a job with a title, description, and location. The map auto-geocodes the address. Assign workers, and the job gets its own QR poster for site-specific clock-in.
- Workers see assigned jobs on their dashboard
- Each job tracks hours and expenses independently
- Set an optional geofence radius so you can see exactly how far a clock-in was from site
- Archive a job when it is complete
Step 6
Watch the dashboard fill in
As your team clocks in, files expenses, and requests leave, your admin dashboard fills with charts: hours by worker, hours by job, hours over time, and live session counts.
- Five stat cards: hours, users, pending approvals, active jobs, active sessions
- Export Clock Sessions and Expenses as CSV
- Everything is real-time, no nightly batch
Start your company.
We will not ask for a card or charge you for the trial. You can invite your whole team straight after signup.