Pricing
Your workers are in the field.
KārgāhFlow keeps everything connected.
One plan. Every feature included. Your founder account is always free, so you only pay for the team members you add, and the price per user drops as you grow.
Pick your currency to see prices in it.
Thirteen tools, one login
What most crews juggle today, and what does that job in KārgāhFlow instead.
- Instead of paper timesheets or a time clock:Clock in by QR poster or phone, stamped with the time and place
- Instead of a whiteboard of jobs and quotes:Every job on one board, from enquiry to paid
- Instead of the Sunday-night roster text:Everyone’s week on their own phone
- Instead of paper checklists on a clipboard:Scored checklists with photos and signatures, as a PDF
- Instead of a customer list in a spreadsheet:Customers, their sites and the people to call
- Instead of an expenses app and a shoebox of receipts:A photo of the receipt fills in the claim
- Instead of trade dockets stuffed in the glovebox:The crew photograph each docket onto its job
- Instead of a leave spreadsheet:Leave requests, approved in a tap
- Instead of the crew’s WhatsApp group:Team messages that buzz their phone
- Instead of a licence expiry spreadsheet:Licences and certificates, flagged before they expire
- Instead of a job costing spreadsheet:What each job makes: approved hours at your rates, against what it cost
- Instead of invoices typed up from timesheets:Each finished job’s invoice made from its own hours and costs
- Instead of typing hours into payroll:Payroll-ready PDF, Excel and QIF exports
1–20 users
$8 /user/mo
21–50 users
$6 /user/mo
51–100 users
$5 /user/mo
100+ users
Contact us
Custom pricing
Tiers count your team members (workers + admins). The founder account is free and never counted. Plans start at a 5-user minimum.
Excludes your founder account, which is always free.
$120 /mo
estimated · billed monthly
15 people × 15 minutes = 3h 45m a day, about 79 hours a month.
That is the time KārgāhFlow is built to give back: clocking in is one scan, a receipt is one photo, and the timesheet adds itself up.
Everything included
No add-ons, no per-feature upsells. Every plan gets the whole platform.
Serious capability, at a fair price
We’re not the cheapest, and we’re not trying to be. KārgāhFlow gives your whole team the complete platform (time, jobs, timesheets, expenses, leave, documents and messaging) for one honest per-user price, with no add-on fees, per-feature “hubs”, or platform charges. Here’s what makes that different.
| KārgāhFlow | Deputy | Connecteam | When I Work | ClockShark | |
|---|---|---|---|---|---|
| Pricing | One price per person, everything in | Per module + paid add-ons | Per feature “hub” | Scheduling-first tiers | Base fee + per user |
| Platform / base fee | None | $30/mo minimum | n/a | None | $40–60/mo |
| Jobs, GPS, expenses, leave & docs | All included | Add-ons / not offered | Extra hubs | Not the focus | Partial |
| Founder account free | Yes | No | No | No | No |
| Direct line to the KārgāhFlow founder | Yes | No | No | No | No |
Competitor details reflect publicly listed plans as of July 2026 and may change, so check each provider for current pricing. This compares how each product is priced and packaged, not a line-by-line feature audit.
Talk to the person who built it
Every paying customer gets a direct line to KārgāhFlow’s founder. Not a ticket queue, not a chatbot, a real person. When you need something, you talk to the person who actually builds the product and can make it happen. It’s the kind of personal support the big platforms simply aren’t built to give, and it’s how we keep KārgāhFlow genuinely useful for teams like yours.
Questions, answered
How does billing work?
One simple plan, priced per active user per month. As your team grows across a tier threshold, your whole account moves to the cheaper per-user rate automatically, so you never pay a higher rate than your size warrants.
Who counts as a billable user?
Verified admins and workers only. Your founder account (the company itself) is always free and never counted, and pending or suspended users are never billed. Plans start at a 5-user minimum (excluding the founder), so the smallest plan covers up to 5 team members. When you tell us how many you need at signup, that sets your starting plan.
What currency are prices shown in?
Prices are shown in your own currency, converted at today’s rate, and you can switch the currency on this page. Because exchange rates move, the amount can shift very slightly from one month to the next. Paying yearly upfront settles it once, so your amount is locked in for the year.
Is there a free trial?
Yes. Every account starts with a 30-day free trial from the moment you sign up, no card required. Add a card any time before the trial ends so your team keeps working without interruption, and cancel any time before then at no cost.
What happens when my team shrinks?
Field work is seasonal, so we don’t punish shrinkage. Suspend or remove users and your seat count (and your bill) scales straight back down, dropping to a cheaper tier where it applies.
Can I cancel any time?
Absolutely. Manage your card, download invoices, or cancel from your in-app billing page whenever you like.
Can I pay yearly instead of monthly?
Yes. Pay upfront for the year and save on the total. You can switch between monthly and annual billing at any time from your billing page; if your team grows during the year, the difference is charged on a prorated basis.
Is my data secure?
Yes. All traffic to KārgāhFlow is encrypted with SSL/TLS, and payments are handled end-to-end by Stripe, so your card details go straight to Stripe and never touch our servers. Your company’s information is kept separate from every other company’s, each person sees only what their role allows, passwords are stored only in scrambled form, and uploaded documents live in private storage that only your team can open.
Start free. Pay only when your crew is on board.
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