A typical week running KārgāhFlow.

Start the week on the Dashboard. The Pending Approvals card shows everything waiting on you: new user requests, expense claims, leave requests, and licence/certification documents.

• Approve / reject users on the Users page
• Expense approvals show the receipt photo inline
• Licence and cert uploads get AI-assisted auto-fill (title, type, expiry) so review takes seconds
• One-click decisions; everything is auditable

Open Jobs, create or update sites for the week. Assign workers. Print each job's QR poster and send it to the site supervisor. Workers scan it on arrival.

• Each job has its own location, crew, and QR token
• Bulk-assign workers from the Users page if it is faster
• Set a geofence radius per site to flag off-site clock-ins automatically
• Archive last week's completed jobs to keep the list clean

Clock Sessions shows every active session with a live timer, plus the full history. Three dashboard charts give you hours by worker, hours by job, and hours over time.

• Filter by worker, job, or date range
• Spot anomalies: late clock-outs, double sessions
• Open any session's location to see GPS accuracy and distance from site on a live map
• Manual clock-in correction is available if a worker forgot

Sweep the Expenses and Leave tabs. Approve, reject, or send back for more info. Workers see the decision instantly in their app and via web push.

• Expense categories: fuel, tools, materials, accommodation, parking, other
• Leave types: sick, annual, public, other
• All decisions are audited and reversible

Export Clock Sessions and Expenses as CSV, then drop them straight into your payroll spreadsheet or hand them to your accountant. No copy-paste, no paper.

• CSV columns map directly to most NZ / AU payroll software
• Filter the export by date range and worker first
• Receipts stay in the app, link from the export if needed