KārgāhFlow
Built for building services trades

Buy more time.
Save more money. Reduce headaches.
Get your crew to manage themselves, Today.
Are you Curious?

KārgāhFlow replaces the clipboards, spreadsheets, and group texts your team still uses. Time tracking, job management, expenses, leave, and messaging, all in one platform built for building services trades: HVAC, mechanical, electrical, fire protection, ventilation, and maintenance crews working across client sites.

In one of those trades? See how it fits your week.

10

Core Modules

100%

Mobile-Ready

5 min

Min Setup

Time Tracking
Job Maps
Analytics
Expenses
Messaging

10

Integrated Modules

100%

Mobile Responsive

0

Paper Forms Required

24/7

Hour Access

Everything you need

Ten modules. One platform. Zero spreadsheets.

From the moment a worker clocks in to the final payroll export, KārgāhFlow handles every step of your workforce operations so you can focus on the job.

GPS Time Tracking

One-tap clock in/out from any device. Every session is GPS-tagged with real-time visibility, so you know exactly who is working where, and for how long.

Real-time

Team Management

Approve new workers, assign roles, and view complete profiles with hours logged, jobs completed, expenses submitted, and leave history at a glance.

Full profiles

License & Certification Documents

Workers upload licences and certifications straight from their phone. AI auto-extracts the title, type, and expiry date, and admins get an alert before anything lapses.

Auto-expiry alerts

Job Assignment & Maps

Create jobs with locations, assign crews, and track progress. Interactive maps with pins give workers instant directions to their next site.

Interactive maps

Geofencing & Location Verification

Set a geofence radius around any job site. Every clock-in and clock-out shows exactly how far the worker was from site, with live accuracy circles on the map.

On-site verification

Analytics & Reporting

Visual charts showing hours by worker, job completion rates, expense trends, and team productivity. Filter by date range for payroll-ready data.

Visual insights

Expense Tracking

Workers photograph receipts and submit expenses from the field. Admins review and approve with one click. Complete audit trail for every dollar spent.

Receipt uploads

Leave Management

Sick leave, annual leave, public holidays. All handled digitally. Workers submit requests, admins approve or decline. No more lost paper forms.

Zero paperwork

Team Messaging

Threaded conversations between admins and workers. Receive instant push notifications on your phone the moment a new message arrives. Never miss an update, even when the app is closed.

Push notifications

Secure Access Control

JWT authentication with role-based permissions. Admins see everything, workers see only their data. Admin approval workflows for new accounts.

Role-based

How it works

Up and running in three steps

From first sign-up to payroll-ready reports, get your entire team connected in minutes, not weeks.

01

Set Up Your Team

Workers register and request access. Admins review and approve accounts, assign roles, and get the entire crew onboarded in minutes, not days.

02

Assign & Track

Create job sites with locations, assign workers, and watch the hours roll in. GPS-tagged clock sessions and live dashboards give you full visibility.

03

Review & Report

Approve expenses and leave requests, review analytics charts, and export data for payroll. Everything you need to keep your team running smoothly.

See it in action

A tool for every role

Admins get the full picture, dashboards, analytics, and approval workflows. Workers get exactly what they need to clock in, submit expenses, request leave. Every screen is designed for speed and efficiency.

Live app previews are best explored on a desktop browser.

Why KārgāhFlow

Not just another HR tool.

We built KārgāhFlow because generic workforce tools assume your team sits at a desk. Field staff (tradespeople, service crews, mobile teams) work on sites, in vehicles, and on the move. They need a platform that gets out of the way and lets them do their job.

Built for the Field

Designed for workers on job sites, not office desks. One-tap clock in, expense submission from your phone, instant job directions. Works beautifully on any device: phone, tablet, or desktop.

Enterprise-Grade Security

JWT Authentication, role-based access control, and admin approval workflows protect every endpoint. Workers see only their own data. Every session is tracked, every action is logged.

Real-Time Visibility

Live dashboards show who is clocked in right now, where they are, and how long they've been working. Instant notifications for expenses, leave, and messages. No waiting, no chasing.

Your crew is already
working hard.

Give them tools that work just as hard. Replace the clipboard, kill the spreadsheet, and take control of your workforce. START TODAY!

Set up your company in minutes. No upfront payment required.