Buy more time.
Save more money. Reduce headaches.
Get your crew to manage themselves, Today.
Are you Curious?
KārgāhFlow replaces the clipboards, spreadsheets, and group texts your team still uses. Time tracking, job management, expenses, leave, and messaging, all in one platform built for building services trades: HVAC, mechanical, electrical, fire protection, ventilation, and maintenance crews working across client sites.
In one of those trades? See how it fits your week.
10
Core Modules
100%
Mobile-Ready
5 min
Min Setup
Dashboard
● 8 clocked in64.0
12
8
Active Jobs
Henderson Site A
4 workers
Albany Warehouse
2 workers
Active Clock Sessions
Jordan Tama
Henderson Site A
7:02 AM
My Dashboard
Currently Clocked In
Takanini Industrial Park
04:22:15
Clocked in 6:48 AM · GPS verified
32.0
Hours
4/5
Days
8
Leave
Expense Approved
$240 · Site B fuel
Clocked In
Jordan Tama · 7:02 AM
Job Assigned
Rangi Sione · Botany Site
10
Integrated Modules
100%
Mobile Responsive
0
Paper Forms Required
24/7
Hour Access
Everything you need
Ten modules. One platform.
Zero spreadsheets.
From the moment a worker clocks in to the final payroll export, KārgāhFlow handles every step of your workforce operations so you can focus on the job.
GPS Time Tracking
One-tap clock in/out from any device. Every session is GPS-tagged with real-time visibility, so you know exactly who is working where, and for how long.
Real-timeTeam Management
Approve new workers, assign roles, and view complete profiles with hours logged, jobs completed, expenses submitted, and leave history at a glance.
Full profilesLicense & Certification Documents
Workers upload licences and certifications straight from their phone. AI auto-extracts the title, type, and expiry date, and admins get an alert before anything lapses.
Auto-expiry alertsJob Assignment & Maps
Create jobs with locations, assign crews, and track progress. Interactive maps with pins give workers instant directions to their next site.
Interactive mapsGeofencing & Location Verification
Set a geofence radius around any job site. Every clock-in and clock-out shows exactly how far the worker was from site, with live accuracy circles on the map.
On-site verificationAnalytics & Reporting
Visual charts showing hours by worker, job completion rates, expense trends, and team productivity. Filter by date range for payroll-ready data.
Visual insightsExpense Tracking
Workers photograph receipts and submit expenses from the field. Admins review and approve with one click. Complete audit trail for every dollar spent.
Receipt uploadsLeave Management
Sick leave, annual leave, public holidays. All handled digitally. Workers submit requests, admins approve or decline. No more lost paper forms.
Zero paperworkTeam Messaging
Threaded conversations between admins and workers. Receive instant push notifications on your phone the moment a new message arrives. Never miss an update, even when the app is closed.
Push notificationsSecure Access Control
JWT authentication with role-based permissions. Admins see everything, workers see only their data. Admin approval workflows for new accounts.
Role-basedHow it works
Up and running in three steps
From first sign-up to payroll-ready reports, get your entire team connected in minutes, not weeks.
Set Up Your Team
Workers register and request access. Admins review and approve accounts, assign roles, and get the entire crew onboarded in minutes, not days.
Assign & Track
Create job sites with locations, assign workers, and watch the hours roll in. GPS-tagged clock sessions and live dashboards give you full visibility.
Review & Report
Approve expenses and leave requests, review analytics charts, and export data for payroll. Everything you need to keep your team running smoothly.
See it in action
A tool for every role
Admins get the full picture, dashboards, analytics, and approval workflows. Workers get exactly what they need to clock in, submit expenses, request leave. Every screen is designed for speed and efficiency.
Alex Mercer
alex@strongair.co.nz
Dashboard
11 clocked in312.5
18
4
14
11
Active Clock Sessions
| Worker | Job Site | In | Duration |
|---|---|---|---|
M Marcus Rivera | Takanini Industrial Park | 6:48 AM | 7h 02m |
P Priya Nair | Newmarket Retail Fit-Out | 7:05 AM | 6h 45m |
T Tane Wiremu | Takanini Industrial Park | 6:55 AM | 6h 55m |
S Sofia Andrade | Penrose Warehouse | 8:00 AM | 5h 50m |
D Devon Kahura | Botany Office Fit-Out | 8:15 AM | 5h 35m |
Pending Actions
Marcus Rivera
Fuel · BP Takanini · $92.00
Priya Nair
Materials · Bunnings · $340.00
Tane Wiremu
Annual Leave · 20–24 Apr
Sofia Andrade
Sick Leave · 15 Apr
Why KārgāhFlow
Not just another HR tool.
We built KārgāhFlow because generic workforce tools assume your team sits at a desk. Field staff (tradespeople, service crews, mobile teams) work on sites, in vehicles, and on the move. They need a platform that gets out of the way and lets them do their job.
Built for the Field
Designed for workers on job sites, not office desks. One-tap clock in, expense submission from your phone, instant job directions. Works beautifully on any device: phone, tablet, or desktop.
Enterprise-Grade Security
JWT Authentication, role-based access control, and admin approval workflows protect every endpoint. Workers see only their own data. Every session is tracked, every action is logged.
Real-Time Visibility
Live dashboards show who is clocked in right now, where they are, and how long they've been working. Instant notifications for expenses, leave, and messages. No waiting, no chasing.
Your crew is already
working hard.
Give them tools that work just as hard. Replace the clipboard, kill the spreadsheet, and take control of your workforce. START TODAY!
Set up your company in minutes. No upfront payment required.